Registration & Policies

We accept camp registrations online, by mail, or in person. An Annual Registration Fee of $20 is required for participation in any summer program.Both the registration from (online or written) and medical form must be completed for your registration to be complete.


 

register-for-summer-camp-buttonTO REGISTER ONLINE:

2014 Summer Camp registration begins Tuesday, January 21st at 9am

Click here to register and pay online

 

PLEASE READ BELOW BEFORE REGISTERING ONLINE

In order to finish your online registration, you must:

1. Send us the Camp Ketcha Medical FormIf your child does not receive immunizations you must also send the Immunization Waiver Form. Please download and print the Camp Medical Form and mail them to us.  If your child will need Camp Ketcha to dispense medication, please also complete the AuthorizationDispenseMeds.  Streamlined registration, If you have fully completed the online registration form we do not need a paper copy. We still must have a paper copy of your medical form to complete your registration.

2. Make the necessary deposits and pay the registration fee of $20 with a valid Visa or MasterCard. If you do not pay the necessary deposits and registration fee at the time of registration your camper will be removed from the programs you selected.


TO REGISTER BY MAIL OR IN PERSON:

Please download and print the Registration Form 2014 along with the Camp Ketcha Medical Form. If your child will need Camp Ketcha to dispense medication, please also complete the AuthorizationDispenseMeds  You must complete separate forms for each child.
You will need the Adobe Acrobat Reader to view and print the above forms.

If you can not view PDFs. please call Camp Ketcha at 207-883-8977 to obtain the forms.

Check the desired camp(s) on the summer calendar. Please check only one camp per week.

Please fill out the Transportation Information completely. It is VERY important for us to know HOW your child is arriving and departing. If using a combination of arrival and departure methods, please write a separate note with detailed information.

Send Us:

1. The completed Registration packet (Registration Form 2014 AND Camp Ketcha Medical Form)
2. Required Payment ($50 deposit per week, weeks that are due in full…see payment schedule)
3..  Required Annual Registration fee of $20
A confirmation packet containing important information for the well-being of your child will be sent upon registration. Please read this carefully.


 

Policies

DEPOSIT:

A $50 deposit for each camp week in which your child is enrolled is required to reserve your child’s space. The deposit is applied toward the total cost of camp. The deposit fee is non-refundable and non-transferable (you can not transfer to another camper or another week).


MULTIPLE CHILD DISCOUNT:

Family Membership entitles each additional child from the same immediate family enrolled in one or more weeks of camp to receive a 10% (maximum of $21.50) discount on each week of day camp. The maximum discount of $21.50 may be applied to Specialty Camps or Horsemanship Programs. The discount applies to the tuition of children enrolled in fewer sessions.


PAYMENT SCHEDULE:

Tuition and all additional fees are due in full as follows:

June Sessions – Due by May 1
(VFC1, VFC2, Week 1 & Week 2)

July Sessions – Due by June 1
(Weeks 3, 4, 5 & 6)

August & September Sessions – Due by July 1 (Weeks 7, 8, 9, VFC3 & VFC4)

NO CAMPER WILL BE ALLOWED TO ATTEND CAMP IF TUITION AND FEES ARE NOT PAID IN FULL.

Payment is required in full for registrations received after the applicable payment deadline. Payment in full must be received by Camp Ketcha by the due date or a $25.00 late fee per camper will be assessed.

If a camper has not received a billing statement at least one week prior to the due date, call Camp Ketcha at 207-883-8977. Non-receipt of the billing statement does not relieve the family of payment by the due date. Delinquent accounts will be referred to a collections agency and a 19% collection fee and any additional attorney and/or court costs will be added to the account.


SUMMER CAMP PARENT’S GUIDE

Click here to download a copy of our 2014 Parent’s Guide

 


REGISTRATION FEE:

All children must pay an annual registration fee of $20. The registration fee is non-refundable and non-transferable (you can not transfer to another camper).


CANCELLATION POLICY:

This policy applies to ALL camp sessions.

All cancellation notices must be in writing or they are otherwise void.

Registration deposits and membership fees are non-refundable and non-transferable.

Cancellations received three (3) or more weeks prior to the start of the session will receive a refund of the balance of their paid tuition (whatever has been paid minus the deposit and membership).

Cancellations made with less than 3 weeks notice prior to the start of a Specialty Camp, Horsemanship Program, Additional or After Hours program (all programs other than Tenderfeet, Woodgatherers, Trailseekers, Trackers or Voyagers) will receive a refund only if a camper from our wait list fills the space.

Cancellations – for day camp only – made within 2 weeks notice prior to the start of camp will receive a 50% refund (including additional services).

No refunds for any program session will be given with less than 2 weeks written notice prior to the start of that session. Day camp cancellations due to serious illness or injury may receive a full refund. A medical note from a doctor must accompany the written cancellation request.

Camp Ketcha does not refund camp tuition for cancellations resulting from missed buses, forgotten registrations, incorrect scheduling by the parent, family vacations, minor illnesses, or behavior problems. “No shows” are not eligible for refunds.